Privacy Policy — Sien Josephine Casting

Last updated: February 20, 2026

1. Who We Are

Sien Josephine Casting is a Belgium-based casting office working across national and international film and television productions. For the purposes of data protection law (GDPR), Sien Josephine Casting acts as a data controller when processing personal data directly submitted to us. For certain projects, we may process personal data on behalf of production companies. In those cases, the relevant production company acts as the data controller.

Contact: office@sienjosephine.com

2. What Data We Collect

We may collect and process the following personal data:

  • Name

  • Email address

  • Phone number

  • CV and professional background

  • Headshots and showreels

  • Agency details

  • Casting history and audition materials

  • Any information voluntarily submitted by you

We do not intentionally collect sensitive personal data unless it is voluntarily included in casting materials.

3. How We Receive Data

We receive personal data:

  • Directly via email submissions

  • Through professional casting platforms (e.g. Filmmakers, In The Picture, or similar services)

  • Via agents, managers, or production companies

  • Through open calls organised for specific projects

When using external casting platforms, those platforms operate as independent data controllers under their own privacy policies.

4. How We Use Personal Data

We use personal data solely for professional casting purposes, including:

  • Evaluating suitability for roles

  • Contacting performers or representatives

  • Sharing audition materials with production teams

  • Maintaining internal casting records

  • Considering performers for future projects

We do not sell, trade, or commercially distribute personal data.

5. Legal Basis for Processing

We process personal data on the following legal grounds:

  • Legitimate interest (professional casting activities)

  • Consent (where required, particularly for open calls)

  • Contractual necessity (when engaged by a production company)

6. Data Sharing

Personal data may be shared with:

  • Production companies

  • Directors and producers

  • Trusted members of a project’s creative team

  • Payroll or legal entities involved in a production (where applicable)

We do not share personal data outside of professional casting contexts.

7. Data Retention

Casting materials and professional details may be retained for future casting consideration, unless a deletion request is received. You may request removal of your data at any time by contacting: actors@sienjosephine.com

We will respond within a reasonable timeframe in accordance with GDPR requirements.

8. Your Rights

Under the General Data Protection Regulation (GDPR), you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion (“right to be forgotten”)

  • Restrict processing

  • Object to processing

  • Lodge a complaint with the Belgian Data Protection Authority

9. Website Data & Cookies

Our website may use basic analytics or essential cookies to improve performance and user experience. If applicable, a separate Cookie Policy provides further details.

10. Contact

For any privacy-related questions or data requests, please contact:

Sien Josephine Casting

office@sienjosephine.com